Florida HOA Compliance Checklist 2025
Introduction
Running an HOA or condominium association in Florida isn’t just about landscaping and collecting dues — it’s about staying compliant with state law. Each year, associations face strict deadlines, financial requirements, and reporting obligations. Missing just one step can lead to costly fines or lawsuits.
At JAM Consults, we’ve created this 2025 Florida HOA compliance checklist to help boards stay on track and avoid unnecessary risks.
1. File Your Annual Report with the State
Florida requires every incorporated HOA/COA to file an annual report with the Division of Corporations.
Deadline: May 1st each year.
Failure to file = $400 late fee and possible administrative dissolution.
2. Hold Your Annual Membership Meeting
Associations must hold at least one annual meeting of members.
Proper notice (14 days minimum for HOAs, 60 days for COAs) must be provided.
Elections for board seats must follow statutory procedures.
3. Maintain Proper Financial Records
Associations must prepare annual financial statements:
<$150k revenue: compiled financial report.
$150k–$300k: reviewed financial report.
$500k: audited financial report.
Reports must be completed within 90 days of fiscal year-end.
4. Maintain Document Retention & Owner Access
Records must be available to owners upon written request.
Florida Statute 720 (HOAs) and 718 (COAs) detail exactly what must be retained (minutes, contracts, budgets, etc.).
Improper denial = $50/day damages up to 10 days.
5. Board Member Certification
New board members must complete an education course or sign a certification within 90 days of election/appointment.
Failure to comply can invalidate decisions and expose the association to risk.
Conclusion
Florida HOA laws change constantly, and missing even one requirement can expose your board to fines or lawsuits. That’s why JAM Consults acts as your compliance partner, helping boards stay ahead of deadlines and fully aligned with Florida statutes. Don’t risk your community’s stability — contact us today and let’s build your compliance calendar together.
👉 Need help staying compliant in 2025?