Statutory Notice Packages
First and second notices assembled and mailed on the required clock, with affidavits of mailing and proof of posting retained for the official records.
Administrative Services
Annual Meetings & Board Elections, Strictly Compliant
Notice packages, proxies, ballots, quorum tracking, and certified minutes for Florida condominium, HOA, cooperative, timeshare, and mobile home park annual meetings and board elections.
What We Handle For The Board
Proxy & Ballot Templates
Limited and general proxies, candidate information sheets, and inner/outer envelope ballot sets drafted to your bylaws and community type.
Election Administration
Candidate eligibility tracking, quorum math, ballot custody, and a clean tabulation procedure that survives a challenge.
Remote Minute Recording
A licensed CAM attends the meeting remotely and returns certified draft minutes within two business days.
The Meeting Cycle Timeline
- 01Confirm the meeting date against the bylaws and prior year's cycle
- 02First notice with candidate self-nomination instructions issued
- 03Candidate submissions collected, eligibility verified
- 04Second notice with agenda, ballots, proxies, and information sheets mailed
- 05Meeting held, quorum certified, ballots tabulated by an impartial process
- 06Certified minutes and election records archived to the association vault
Election already contested?
Send the notice history and ballot materials to a licensed CAM before the board responds to a challenge.